Welcome to the City Clerk's webpage. The City Clerk’s division is dedicated to providing exceptional public service and connecting citizens to the legislative process.
The City Clerk Department is the link between the public, the City Council, and other City departments. The City Clerk is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and also arranges for ceremonial and official functions.
The department's functions include:
Responsible for administering software to live stream the City Council meetings, provide archived videos of the meetings and offer a search function to view past Council actions and all related documents.
City Council Support
Prepares the agendas and minutes of the City Council meetings. To request notification when the City Council agendas are published, click here.
Manages the retention and retrieval of official documents ensuring compliance with the Public Records Act and the City' s Record Retention Schedule.
Public Records Requests
Receive and completed Public Records Requests in accordance with the California Public Records Act. An online form is available or you can choose to print out a form and submit to the City Clerk.
Fair Political Practices Commission Compliance
Acts as the filing official per the Political Reform act for City Council, Boards and Commissions, 87200 filers, and designated employees.
Board & Commission Recruitment
Administers the opening, notification, application, and appointment process for Board and Commission vacancies. Applications for Board and Commissions can also be filled out online here.
Maintains the codification of the Auburn Municipal Code. The codification process of the online municipal code takes place every 6-8 months. For a list of ordinances passed since the last codification, click here.
Maintains compliance of the Brown Act through scheduling and notification of meetings.
Accepts claims/subpoenas filed against the City. Creates Commendations and Proclamations. The Clerk also plays an active role in posting city news on the City's Facebook page and website.